Please review all of the information provided for the job(s) that you have been assigned to and print what you think you may need. We also ask that you review rest of the general information on the website so you can be the best resource possible for participants and fellow volunteers. A list of volunteer assignments can be found HERE. Thank you!
Packet Pickup – Start: 4:45 AM, Finish: 8:30 AM
Report To:
Packet Pickup Coordinator – Cheri Storkamp @ the Visitors Center
Volunteer Location:
Afton State Park Visitors Center – Adjacent from parking lots / Start – Finish line.
Responsibility:
Check runners in on race morning. The most important thing while checking runners in, is that we confirm that we have their age & division correct as this is very important in gathering and publishing race results. Their bib number with timing chip affixed will be issued to them and we will give them their race bag and the size T-Shirt or swag item that they asked for as listed on the spreadsheet you will be provided. Once packet pickup is closed, those who are not moving on to another position or have time prior to moving on to that position will help to clean-up the Visitors Center as we are mostly finished using the building for the day.
Positions Available:
(Minimum) Packet Pickup (8), T-Shirts (4), Merch (2)
Parking – Start: 4:45 AM, Finish: 7:30 AM
Report To: Parking Coordinator / Robert Litchey @ the Visitors Center
Volunteer Location:
Parking Lots Adjacent to Start-Finish line and Visitors Center.
Responsibility:
Direct traffic as it enters the parking area – close off the lot directly in-between the visitors center and the start finish area and mark for Afton Trail Run volunteers – Also in the lot furthest to the north, block / leave open 15 spots from race parking for general public parking later in the day. Temporarily close off other lots near the start / finish area and work on filling up parking lots furthest away first. Help by guiding people to park cars as closely together as possible, if this is not done, people will park too far apart and we will run out of parking. No parking is allowed on the road, overflow parking will be at Afton Alps Medows Chalet.
IMPORTANT: Meet in visitors center @ 4:45 and look for the race director, please bring a headlamp or flashlight if you are doing this job – the race will provide a reflective vests.
Positions Available:
(Minimum) Parking (5-8)
Aid Station 1 / 2 – Start: 5:30 AM, AS Setup by: 6:15 AM, First-Runner: 6:50 Finish: 1:00 PM
Important: Note that the aid station open and close times listed below are projections based on current course record times – you should plan to arrive at least 1 hour before the listed open time to allow ample time to setup your aid station and be ready for the first runner. That being said, it is best to arrive as early as possible as this is an art not a science – bring a book, enjoy the woods and wait for the first runner!
Report To:
Aid Station Captain (See Volunteer Assignments)
Description:
Aid Station 1 & 2 will be positioned at the “entrance” into the Back 40 Loop (aka Trout Brook), Immediately after the long gravel downhill. Position the aid station in the middle of the 4 way intersection to separate incoming runners from outgoing runners.
Responsibilities:
Work the aid station – read AID STATION 101 if you have questions
Directions:
See Map HERE
Take 70th Street to the intersection where you can either enter the state park or go into Afton Alps Ski area. Follow the road into Afton Alps and down the long hill into the ski area. Once at the bottom of the hill park in the spots directly in front of the first ski hill. Look for the spur trail into Afton State Park. Once you reach the end of the spur trail, take a right onto the main trail and walk to the aid station. In total, this walk will not take you more than 4 or 5 minutes.
Aid Station 3 / 4 – Start: 5:45 AM, AS Setup by: 6:40 AM, First Runner: 7:10 AM, Finish: 3:15 PM
Important: Note that the aid station open and close times listed below are projections based on current course record times – you should plan to arrive at least 1 hour before the listed open time to allow ample time to setup your aid station and be ready for the first runner. That being said, it is best to arrive as early as possible as this is an art not a science – bring a book, enjoy the woods and wait for the first runner!
Report To:
Aid Station Captain (See Volunteer Assignments)
Description:
This is the first aid station that you come two once you come down from the Africa Loop to the river valley. The first time runners encounter this aid station it is considered aid Station 3. After leaving AS 3 you climb out of the valley via the very long gravel hill, you then loop around come back down via the North Hill, loop under the bridge, climb to Campround, run down Campground Hill for your second trip to the aid station (AS 4). Runners then proceed south on the rail trail following the river to Meat Grinder Hill. DIRECTIONS:
Responsibilities:
Work the aid station – read AID STATION 101 if you have questions
Directions:
See Map HERE
Park all the way in the back of the main parking lot (furthest lot away from the Interpretative Center) Head North out of the lot on foot following the paved paths down into the valley toward the river and the beach. Once the paved path ends and you get on the gravel “Rail Trail” take a left, you will shortly come to the 5 way intersection where the aid station is.
Aid Station 5 – Start: 6:45 AM, AS Setup by: 7:30 AM, First Runner, 7:50 AM, Finish: 4:30 PM
Important: Note that the aid station open and close times listed below are projections based on current course record times – you should plan to arrive at least 1 hour before the listed open time to allow ample time to setup your aid station and be ready for the first runner. That being said, it is best to arrive as early as possible as this is an art not a science – bring a book, enjoy the woods and wait for the first runner!
Report To:
Aid Station Captain (See Volunteer Assignments)
Description:
Following the rail trail / river south from aid station 4 runners take a hard right at Meatgrinder Hill and climb out of the valley. Shortly after reaching the top of the hill runners will arrive at aid station 5.
Responsibilities:
Work the aid station – read AID STATION 101 if you have questions
Directions:
Once you enter the park from 70th Street, and drive down into the valley, the aid station will be down the first gravel road on your right, about 200 yards down. Park either at the aid station itself or at the interpretive center and get dropped off at the aid station.
Aid Station 6 (Race Start / Finish Area) – Start: 7:30 AM, AS Setup by: 7:50 AM, Finish: 11:00 PM
Important: Note that the aid station open and close times listed below are projections based on current course record times – you should plan to arrive at least 1 hour before the listed open time to allow ample time to setup your aid station and be ready for the first runner. That being said, it is best to arrive as early as possible as this is an art not a science – bring a book, enjoy the woods and wait for the first runner!
Report To:
Aid Station Captain (See Volunteer Assignments)
Description:
The start finish area serves as the halfway point for the 50K runners. This is a full aid station, however many of the runners have drop bags with their own aid items. Aid station closes when the last 50K runners are through. Leftover aid items are put in the finish line / food tent to get used up.
Responsibilities:
Work the aid station – read AID STATION 101 if you have questions
Finish Line – (Timing, Chips, Awards, Medals, Etc.) Start: 8:15 AM, Finish: End
Food Tent (Cooking / Food Coordination / Helper) – Start: 9:00 AM, Finish: End
Report To:
Picnic Coordinator – Cheri Storkamp @ Start / Finish Area
Responsibilities:
Help with the post race picnic keeping food and beverages stocked, serving runners and keeping things tidy!
Course Marshall – Start: 6:30 AM Finish: 11:00 AM
Report To:
Race Director / John Storkamp by 5:45AM for a quick tour / run-through of what is entailed.
Responsibilities:
Direct traffic / keep an eye on intersection and small stretch of two way traffic. This is also a decent place to snap pictures.
Considerations:
Fairly stationary job in the woods, consider bringing a chair and bug spray / bug protection.
Floater (Start / Finish Area) – Start 4:45 AM, Finish: 5:00 PM
Final Clean-Up (Teardown / Demobilization Crew) – Start: 1:30 PM Finish: 5:00 PM / End
Report To:
Race Director John Storkamp and / or Cheri Storkamp
Responsibilities:
Help cleanup and put race equipment back into rental truck at the end of the race.
Considerations:
By the end of the day most of our volunteers are getting pretty tired since most volunteers started very early in the morning. We like to have a handful of “fresh” volunteers come in towards the end of the day to help with this critical / important task! Please note that job entails a fair amount of lifting.
Course Marking – Thursday Prior to Race
Trail marking will primarily take place on Thursday. Trail marking is reserved for a core group of volunteers (which you are welcome to become a part of) that marks trail year to year / on a consistent basis – the reason being that this is such an important and technical job that we require volunteers to make a multi-year commitment to learn trail marking – a well marked trail is the hallmark of our event. Please drop us an email if you are interested in learning.
Report To: Race Director John Storkamp and Trail Marking Lead Todd Rowe @ the Visitors Center exact time TBD (likely 8:00AM)