Date: Thursday June 28, 2018
Subject: Afton Trail Run Volunteer Email 4 2018 – Afton Trail Run 2018 Parking Volunteers / Plan
Hi Parking Volunteers!
Sorry for the long email but if you could take the time to review the email and the attachment, that would be super helpful!
Starting back in 2016 the state park asked that we no longer allow cars to park along the “park road” after the designated state park parking lots were full – so the solution is that we have overflow parking down at the the Afton Alps Ski Area Meadows Chalet parking lot (and beyond) – runners will be able to hop onto the parks paved trail system from there per the attached map to walk about 1/3 of a mile to the race start.
The plan is that once the Afton State Park lots (less 30 spots or so for non-race related day users and a couple of additional spots for volunteers or any anyone who is running drastically late to the race) are filled, Bill Pomerenke will call Ken Corbett who will be at the entrance of the park and tell him to start diverting cars down to Afton Alps. Ken will also be in phone contact with Kevin Lynch who will be down at the Meadows Chalet parking lot just in case some communication is needed. Dan Mattimiro and Jason Tintes will be in communication as well and will be roving between the lots, supervising, filling gaps, looking for issues, putting out fires, diverting volunteers as needed etc. Once parking is pretty well finished up at the state park, those helping in the state park lots lots who are not headed to work an aid station can walk down the trail leading up to the park from Afton Alps to provide direction / answer questions and ease the minds of those that are walking up .
The attached map shows where everyone on the parking team will (roughly) be stationed. Bill Pomerenke will have a good handle on what is going on at the Afton State Park parking lots, Kevin Lynch the same for the Afton Alps lots and Dan Mattimiro and Jason Tintes will be overseeing everything – I will be reviewing the entire plan on the ground with Dan, Jason, Bill and Kevin so they will all have a good handle on what is going on should you need additional direction on race day.
Afton State Park Parking Lot(s) Lead
* Those working in the Afton State Park lots can report directly to Bill at the Meadows lot as he will have florescent vests and flags.
State Park and Afton Alps Entrance
Meadows Chalet / Overflow Parking Lot Lead
* Those working in the Afton Alps lots can report directly to Kevin at the Meadows lot as he will have florescent vests and flags.
Dan Mattimiro and Jason Tintes – Supervision
Roving / Patrol / Overseeing in Vehicle
Communication is certainly key to executing the plan successfully. Thank you all for the extra attention to this – it is just huge. Please let me know if you have any questions at all.